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When you first log in to your pickAtime account, you will automatically land on the Administrative User Interface, with the Event Reports displayed by default. Profile & Sidebar Navigation Profile Settings: In the top-left corner, your name is displayed. Cli...

Setting up a new event If you've used pickAtime before, you don't need to create a new account — simply create a new event under your existing account (e.g., "Parent Teacher Conferences 2026"). Recommended order: Create the new event first. Delete the old eve...

Checklist: Setting Up a Simple PTA Event To set up your Parent-Teacher Conference event using the Simple PTA scheduler, follow these steps: Setup Your Event Create your conference event and give it a clear, descriptive name (e.g., "Fall 2026 Conferences"). A...

Create Your Event When you first log in to pickAtime, you'll land in the Admin tool on the Event Reports page. Steps to Create a New Event Select Events/Preview from the sidebar. Click the green Add button. Enter a name for your event — e.g., Fall 2026 Confe...

There are two ways to populate your teacher roster: add them manually, or import a Teacher file. Option A: Manually Add Teachers Go to Event Management / Appointments. Copy teachers from a previous event Select the Teachers drop-down. Select Copy Teachers. ...

Event Settings (UI Setup) The UI Setup page lets you adjust settings specific to a single event. To get there: From the Admin UI, go to Events / Preview and select your event. Click Go To Event to open Event Management. Select Settings / UI Setup. Work throu...

Step 1: Add the Student Go to the Contacts section of the Admin UI. Search for the student by name. If the student isn't found, click Add / Student.... Fill in the Student First Name, Student Last Name, StudentID and SecurityValue. Click Add. Step 2: Connec...

Updating an Existing Contact's Access Go to the Contacts tab and search for the contact. Select their name. Adjust the Admin Level pull-down to set their access. This allows the contact to log into the Admin UI and view reports, with permissions determined b...

Why upgrade teacher access? By default, teachers have Appointment Viewer access only — they can view their schedule but not make changes. Upgrading teachers to Appointment Maker access allows them to block their own slots before the scheduler opens to parents....

Why upgrade teacher access? By default, teachers have Appointment Viewer access only — they can view their schedule but not make changes. Upgrading teachers to Appointment Maker access allows them to book appointments on behalf of parents, before the scheduler...

The Contacts tab is where your full list of teachers, administrators, students, and parents is stored. Parent contact records are created automatically the first time they log into the online scheduler. Note: Student and parent names don't display automatical...

You can combine teachers into teams from the Class Editor page. Create a New Team Select Add Teacher/Team → Add Team. The Select Person dialog will open. Search for and select the first teacher, then click Add to Team (top-left corner of the dialog). Repeat ...

Event Settings (UI Setup) The UI Setup page lets you adjust settings specific to a single event. To get there: From the Admin UI, go to Events / Preview and select your event. Click Go To Event to open Event Management. Select Settings / UI Setup. Work throu...

Follow the link provided by your school to access the Scheduler, then follow the steps below. Step 1: Sign In Enter your email and click Next. Returning users: If your email is recognized, enter your password. New users: If your email isn't registered, follo...

Default behavior: PTA scheduling enforces a one appointment per teacher per class rule per student. This means two parents can split up conference duty — one can book appointments with half the teachers, and the other can book with the remaining half — while t...

Booking through the CUI (parent-facing scheduler) respects all standard restrictions and limits. To override those restrictions — for example, giving a parent extra time with a teacher — you'll need to book the appointment manually through the Admin UI. For t...