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PickAtime is an award-winning, Blackbaud-approved partner providing online scheduling solutions for schools and organizations across the United States, Canada, and globally. Our products help schools easily schedule parent-teacher conferences, school tours, ad...

Setting up a new event If you've used pickAtime before, you don't need to create a new account — simply create a new event under your existing account (e.g., "Parent Teacher Conferences 2026"). Recommended order: Create the new event first. Delete the old even...

To set up your Parent-Teacher Conference event using the PTA scheduler with Blackbaud integration, follow these steps: Integrate with SKY API, Set Up Your Account, and Set Up Event Create your conference event and give it a clear, descriptive name (e.g., "Fal...

Integrating with Blackbaud SKY API Before connecting to pickAtime in the SKY API, confirm you have a pickAtime account for your school. If not, create one here. Also confirm your school meets Blackbaud's SKY API prerequisites. Pricing note: A $350 annual integ...

In the Admin UI, select Importer from the sidebar. Step 1: Authenticate with Blackbaud Click Sign in to Blackbaud. Click Authorize. ⚠️ Requirements: At least one admin must be authenticated with a Blackbaud ID, hold one of the following roles — Academic Grou...

Event Settings (Online Scheduler Settings) The Online Scheduler Settings page lets you adjust settings specific to a single event. To get there: From the Admin UI, go to Events / Preview and select your event. Click Go To Event to open Event Management. Selec...

1. Open the scheduler From the Admin UI, go to Events / Preview, select your event, and click Go To Event. Select Settings / Online Scheduler Settings / Event Settings / Booking Window. Set "Open scheduler to customers on" and "Close scheduler to customers o...

By default, teachers have Appointment Viewer access only — they can view their schedule but not make changes. Upgrading them to Resource Administrator/Appointment Maker access lets them book appointments on behalf of parents, before the scheduler opens to pare...

To set up a new user in Blackbaud: Go to Core / Users, and click Add New User. Fill in the required fields: First Name, Last Name, and Username. Open the newly created user to edit them. Go to the Access tab and select Role Membership. Select the appropriate ...