Room Numbers and/or Meeting Links
Add Room Numbers and/or Individual Teacher Meeting Links
If you are using the Blackbaud SKY API Importer and need to add room numbers or individual teacher meeting links, you will need to temporarily disable the SKY API Importer and use the file importer.
1. Disable the Blackbaud SKY API Importer
Go to Global Setup / Business. Under Integration Options, uncheck SKY API Importer.
This will give you access to the file importer.
Disabling the Importer will NOT hurt your slots, appointments, contacts, SSO, or previously imported data.
2. Obtain Your Teacher and Class Files
Contact support@pickatime.com to request copies of the Teacher File and Class File that were previously imported through the Blackbaud SKY API Importer.
You will edit the Teacher File to add the room numbers and/or individual meeting links. The Class File does not need to be edited.
3. Update and Import the Teacher File
Add a Room column, a Virtual Room column, or both to the Teacher File, depending on the information you want to add.
| Field | Description |
|---|---|
| TeacherID | Unique identifier for the teacher (key field) |
| First | Teacher's first name |
| Last | Teacher's last name |
| Teacher's email address (must be unique; one address only) | |
| Room | Room or location where the teacher will hold conferences |
| Virtual Room | Teacher's individual online meeting link. This is not needed if you are using pickAtime's built-in online meeting integration. |
Example:
| TeacherID | First | Last | Room | Virtual Room | |
|---|---|---|---|---|---|
| 234 | Angela | Frank | a@school.com | 106 | unique teacher meeting link |
| 225 | Bobby | Smith | b@school.com | Gym | unique teacher meeting link |
Once you have added the room numbers and/or meeting links, import the updated Teacher File.
4. Import the Class File
After importing the Teacher File, import the Class File provided by pickAtime. No changes to the Class File are required.
Importing the Class File associates the updated teacher information with the classes, allowing the Room Number and/or Meeting Link to appear on the Appointments page in the Admin UI. You can then enable the Sky API Importer again (Global Setup / Business. Under Integration Options, check SKY API Importer.)