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Creating Consent Forms

If you need participants or parents to acknowledge and agree to specific terms (e.g., loan agreements, waivers, policies) during an event, pickAtime provides flexible options using the Appointment Fields page. 

Common Uses

  • Permission slips

  • Liability waivers

  • Media release acknowledgements

  • Health questionnaires

  • Code of conduct agreements

  • Event policies

  • Emergency contact information

  • Transportation permissions

Creating your Consent Form

1. Create a New Appointment Field:
      1. Navigate to Events Management / Settings / Appointment Fields.
      2. Add a new field (Header or Subheader) that contains the full text of your consent form.

      3. Add the Field to Your Event by selecting the new field from Available Fields and clicking the < button to move it to Included Fields.

        Only fields in the Included Fields section are shown to participants during registration.

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2. Configure and Add the Response option for your participants

For your participant's response, create a new field

        1. Under Type, select Choice.
        2. Under Choice Type, select one of the following:

            • Radio Buttons 

            • Drop-down List

            • Checkboxes 

        3. Enter the responses participants can choose. For example, Yes or No

        4. Click Add New Option after entering each option.
        5. Use the arrow controls to change the order if needed.
        6. Click the blue diamond. This makes the field required. This prevents participants from completing their registration without answering the consent question.

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  1. Before making your event available, open your Online Scheduler and begin a test registration.

    Verify that:

    • The consent question appears.
    • The response options display correctly and are clear and easy to understand.
    • The field is required (if configured).
    • The confirmation email includes any consent information or links you added.

  1. Use Appointment Fields for consent that must be collected with each booking.

    Use Contact Fields only for information collected once per participant, such as phone numbers or mailing addresses. 

  1. Need Help?

    If you have questions about configuring consent forms, Appointment Fields, or Notification Setup, contact the pickAtime Support Team:

    Email: support@pickatime.com

    The support team can help you configure custom Appointment Fields, email templates, and other event settings.

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