Teams

How do teams work?

A team can be either:

• A simple label for one teacher (e.g., "Team Blackhawks"), or
• A combination of individual teachers

When a team combines multiple teachers, pickAtime concatenates their names — for example, "Andrea Smith; Barbara Zook."

Double-booking protection: The system automatically prevents a teacher from being booked twice at the same time, even across different teams or roles.

Example 1 — Shared teacher across two teams: If "Andrea Smith" is on both Team A (Andrea Smith; Barbara Zook) and Team B (Andrea Smith; Bob Jones), booking a slot with Team A automatically blocks the corresponding slot for Team B.

Example 2 — Individual + team overlap: If Andrea Smith and Barbara Zook each also have individual teacher profiles, booking a slot with individual teacher Andrea Smith will block the corresponding slot for Team (Andrea Smith; Barbara Zook) — since Andrea is now unavailable. However, Barbara Zook's individual slot remains open, since she is still free.

Our school has a team-taught class. Can I create a team for it?

Yes. You can assign two teachers to a single class and create shared slots for them as a team. Each teacher can still have separate slots for classes they teach individually — the system ensures neither is double-booked, and each teacher can view their schedule both as part of the team and individually.

Option 1: Set this up during import In your class file, enter the class name under ClassID, and list both teacher IDs under the Teacher column, separated by a semicolon.

Option 2: Combine teachers into a team after import

1. Go to Class Editor / Add Teacher/Team / Add Team.
2. In the Select Person dialog, search for and select the first teacher, then click Add to Team (top-left corner).
3. Repeat for the second teacher.
4. Once both teachers appear in the top-left list, click OK.

You can then create a new class for this team, or move an existing class to it from an individual teacher.

I've already imported my data with two separate teachers and classes — how do I combine them into a team?

Step 1: Create the team

1. Go to Class Editor → Add Teacher/Team → Add Team.
2. In the Select Person dialog, search for and select the first teacher, then click Add to Team.
3. Repeat for the second teacher.
4. Once both teachers appear in the top-left list, click OK.

Both teachers will now appear in Class Editor as a combined team, separated by a semicolon (e.g., Teacher A; Teacher B).

Step 2: Move existing classes to the team

1. Select Teacher A, select their class, and click Move Class → select the Teacher A; Teacher B team.
2. Repeat the same process for Teacher B's class.
3. Select Teacher A individually and click Remove Teacher. Repeat for Teacher B.

Step 3: Create slots for the team

1. On the Appointments page, select the new combined team (Teacher A; Teacher B).
2. From the Slots drop-down, select Create Slots.
3. Optionally, add a room number.