# Teams

##### **How do teams work?**

A team can be either:

- A simple **label** for one teacher (e.g., "Team Blackhawks"), or
- A **combination of individual teachers**

When a team combines multiple teachers, pickAtime concatenates their names — for example, **"Andrea Smith; Barbara Zook."**

**Double-booking protection:** The system automatically prevents a teacher from being booked twice at the same time, even across different teams or roles.

*Example 1 — Shared teacher across two teams:* If "Andrea Smith" is on both **Team A (Andrea Smith; Barbara Zook)** and **Team B (Andrea Smith; Bob Jones)**, booking a slot with Team A automatically blocks the corresponding slot for Team B.

*Example 2 — Individual + team overlap:* If Andrea Smith and Barbara Zook each also have individual teacher profiles, booking a slot with **individual teacher Andrea Smith** will block the corresponding slot for **Team (Andrea Smith; Barbara Zook)** — since Andrea is now unavailable. However, **Barbara Zook's individual slot remains open**, since she is still free.

##### **Our school has a team-taught class. Can I create a team for it?**

Yes. You can assign two teachers to a single class and create shared slots for them as a team. Each teacher can still have separate slots for classes they teach individually — the system ensures neither is double-booked, and each teacher can view their schedule both as part of the team and individually.

**Option 1: Set this up during import** In your class file, enter the class name under `ClassID`, and list both teacher IDs under the `Teacher` column, separated by a semicolon.

**Option 2: Combine teachers into a team after import**

1. Go to **Class Editor / Add Teacher/Team / Add Team**.
2. In the **Select Person** dialog, search for and select the first teacher, then click **Add to Team** (top-left corner).
3. Repeat for the second teacher.
4. Once both teachers appear in the top-left list, click **OK**.

You can then create a new class for this team, or move an existing class to it from an individual teacher.

##### **I've already imported my data with two separate teachers and classes — how do I combine them into a team?**

**Step 1: Create the team**

1. Go to **Class Editor → Add Teacher/Team → Add Team**.
2. In the **Select Person** dialog, search for and select the first teacher, then click **Add to Team**.
3. Repeat for the second teacher.
4. Once both teachers appear in the top-left list, click **OK**.

Both teachers will now appear in Class Editor as a combined team, separated by a semicolon (e.g., **Teacher A; Teacher B**).

**Step 2: Move existing classes to the team**

1. Select **Teacher A**, select their class, and click **Move Class** → select the **Teacher A; Teacher B** team.
2. Repeat the same process for **Teacher B's** class.
3. Select **Teacher A** individually and click **Remove Teacher**. Repeat for **Teacher B**.

**Step 3: Create slots for the team**

1. On the **Appointments** page, select the new combined team (**Teacher A; Teacher B**).
2. From the **Slots** drop-down, select **Create Slots**.
3. Optionally, add a room number.