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When you first log in to your pickAtime account, you will automatically land on the Administrative User Interface, with the Event Reports displayed by default. Profile & Sidebar Navigation Profile Settings: In the top-left corner, your name is displayed. Cli...

Setting up a new event If you've used pickAtime before, you don't need to create a new account — simply create a new event under your existing account (e.g., "Parent Teacher Conferences 2026"). Recommended order: Create the new event first. Delete the old eve...

Checklist: Setting Up a Simple PTA Event To set up your Parent-Teacher Conference event using the Simple PTA scheduler, follow these steps: Setup Your Event Create your conference event and give it a clear, descriptive name (e.g., "Fall 2026 Conferences"). A...

Create Your Event When you first log in to pickAtime, you'll land in the Admin tool on the Event Reports page. Steps to Create a New Event Select Events/Preview from the sidebar. Click the green Add button. Enter a name for your event — e.g., Fall 2026 Confe...

There are two ways to populate your teacher roster: add them manually, or import a Teacher file. Option A: Manually Add Teachers Go to Event Management / Appointments. Copy teachers from a previous event Select the Teachers drop-down. Select Copy Teachers. ...

Event Settings (UI Setup) The UI Setup page lets you adjust settings specific to a single event. To get there: From the Admin UI, go to Events / Preview and select your event. Click Go To Event to open Event Management. Select Settings / UI Setup. Work throu...

1. Open the Scheduler From the Admin UI, go to Events / Preview, select your event, and click Go To Event. Select Settings / UI Setup / Event Settings / Scheduler Availability. Set "Open scheduler to customers on" and "Close scheduler to customers on" to defi...

The Contacts tab is where your full list of teachers, administrators, and parents is stored. Parent contact records are created automatically the first time they log into the online scheduler. To get started: From the Admin UI, select Contacts on the left-hand...

Follow the link provided by your school to access the Scheduler, then follow the steps below. Step 1: Sign In Enter your email and click Next. Returning users: If your email is recognized, enter your password. New users: If your email isn't registered, follo...

Teachers Once the teacher has been imported into the system the teacher’s names will appear in the contacts and also in the resource listing on the Appointments page. Change the spelling of a teacher's name From the Admin UI, open the event.  On the right-han...

Resetting Passwords for Individual Contacts Navigate to the Contacts page of the Admin UI. Search for the contact by name and select them in the search result. Click the Reset PW button under the Search console. The password will revert to the system d...

When you log into pickAtime, you'll land on the Event Reports page by default. Reports fall into two categories: Event-Specific and Account-Specific. Event-Specific Reports Select your event from the Event pull-down. If your event's dates have already passed,...

Administrators can manually book appointments for parents through the Appointments tab. Follow these steps to ensure the booking is correctly attributed. Step 1: Navigate to the Schedule Go to Events / Preview, select your ...