Modifying Teacher or Room Data

Teachers

Once teacher and class data are imported, teacher names appear in Contacts and in the resource listing on the Appointments page.

Correct the Spelling of a Teacher's Name

Go to the Appointments page.
Select the teacher, then select the Teachers drop-down → Assign Contact. A Select Person dialog will open.
Click Show Full Dialog.
Search for the teacher on the left. When their information appears on the right, correct the name, then click Ok.

Add a New Teacher

Select the Class Editor tab.
Click Add Teacher/Team → Add Teacher. An Add Teacher dialog box will open.
Choose one of the following:
- New teacher: Select the green Add Teacher button, fill in the fields marked <not entered>, then click Add and then Ok.
- Existing contact: Search for the teacher, select them, then click OK.

The teacher will be added to the roster.

Be sure to add classes to the teacher, either manually in the Class Editor page or through a data file import.

Replace a Teacher (e.g., Long-Term Substitute)

If one teacher is being fully replaced by another — so all their classes transfer to the new teacher — you can reassign them directly:

Go to the Class Editor tab.
Select the teacher to replace, then select Assign Contact/Team → Assign Contact. A dialog will open.
Search for and select the new teacher, then click Select.

All classes previously assigned to the original teacher will now belong to the new teacher.

Rooms

Displaying Room Numbers

To show the room column on the parent-facing scheduler: Go to Settings →/ Scheduler Display, and check Display Class Name.

~~The room column also powers the~~ ~~"Teachers by Room"~~ ~~report, which groups all appointments happening in the same room — useful for schools where multiple teachers share a room during conferences.~~

Editing a Room Number

For a single teacher:

Select the Appointments tab.
The room number is listed next to the teacher's name and can be edited directly.

For all teachers at once (bulk update via import):

Import an updated Teacher file with the new room numbers.
Import the Class file.

This updates room numbers for all individual teachers in the event.

Importing a Class file overwrites manual edits. If you've made manual changes to a class, update your Class file to match before importing — otherwise those changes will be lost.

Note: This method does not update room numbers for Teams of Teachers — those must be edited manually.