Setup Account

Integrating with BLACKBAUDBlackbaud SKY API

Prior toBefore connecting to pickAtime in the SKY APIAPI, please be sure thatconfirm you have a pickAtime account for your school. If younot, do not you can create aone pickAtime account here. here.

EnsureAlso thatconfirm your school meets theBlackbaud's prerequisites for the SKY API asprerequisites.

defined

by

Pricing Blackbaud.note: ThereA is also a $350 annual integration fee.fee applies.

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Connecting the pickAtime app.App

In Blackbaud.com, clickgo onto  Marketplace

. Search for PickAtimepickAtime. Select pickAtime infrom the search results. Click 'Connect' button.Connect. Click 'Go To Application Website'.

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Next Steps

Once your pickAtime account exists and is connected to the SKY API, you'll need to:

Update your Account Settings (below). Begin Setting Up Your SSO.

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Next Steps

Once you have created a new pickAtime account (or currently already have one) and have connected to SKY API you will want to update your Account Settings and begin Setting up Your SSO.

Account Settings

1. SelectLog Login from theinto pickAtime home page and log in with your email address and passwordpassword.

Go to your pickAtime account. Select the Global Setup / Business page.. Locate the Single Sign On section (under Advanced options)Options) and ensureconfirm that the SSO Provider pull-down is set to Blackbaud. Blackbaud.

sure to click that option.

**Doing⚠️ thisImportant: willEnabling removeBlackbaud theSSO removes your Account URLURL. fromOnce the account. This is because when using the Blackbaud integrationconnected, parents and students willaccess beyour accessingaccount exclusively through the school's account via the Blackbaud resourceResource tile.**Board tile — not a direct pickAtime link.

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Create Your Event

When you first log ininto topickAtime, youryou'll account from the pickAtime home page, you will beland in the Admin tool and on the Event Reports page. 

Select the Events/Preview button on the AdminEvent UIReports sidebarpage. (left side).

Steps

to Create a New Event

Select Events/Preview from the sidebar. Click on the ’Add’ button.Add. Enter a name for your event,event for— example,e.g., "Fall 2026 Conferences."Conferences. Select the type of PTA If you have previously used pickAtime, you will then have a pull-down where you can select a template from one of your previous events. The template will determine the starting settings (from the UI Setup, CUI Messages, and the Notifications Setup pages) for your event. Select the event timetype: zone.PTA. Optionally,(If youyou've canused addpickAtime before) Select a Template from the pull-down, based on a previous event. This carries over your starting settings from UI Setup, CUI Messages, and Notifications Setup. Select your event's time zone. (Optional) Add a Date and Location.

Once saved, your event will appear as a new row in the Events list.

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About the Date and Location for your event.

Fields

YouThese willfields thenare see a row listed for your event. The dateoptional and location column can be left blank. They areprimarily used to differentiatedistinguish between the differentmultiple events when more than one event is available.listed.

The dateDate field is simplyjust a label.label If— if your conference hasspans multiple dates, you can list them all dates in this column,here, or you can leave it blank.

ForYou do not need to create a separate event for each date — a single event can include any event,number youof candates. also

use

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the

Adding Event Details

Use the Event Details box on the screen to fill in anyadd event-specific information thatyou'd you may wantlike to usedisplay inon the display of your scheduler or in your emails for this event. Any text that you addinclude in theemails.

Event

Anything Detailsentered boxhere will bebecomes available as a macromacro: field$(E_DESCRIPTION)

that you

You can useinsert this macro into your CUI Messages or Notifications Setup templates to automatically pull in yourthis CUItext.

Messages

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or

Removing ina your Notifications Setup. The macro for thePrevious Event Details is $(E_DESCRIPTION).

If you've used the systempickAtime before and you will beare importing new data, you can now delete theyour previous event(s) once the new one is created.

Create your new event first (see steps above). ToClick delete an event, clickDelete on the ‘Delete’old button.event. Doing so

after you have created

Creating the new event willbefore allowdeleting the old one lets you to use yourthe previous conference event as a templatetemplate. forBe yoursure new conference event. Please alsoto confirm that your new event is ofset to type PTA.PTA.