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Export your Data

In the Admin UI tool, select the the Importer  on the sidebar.  

  1. Click Sign in to Blackbaud.  **SKY API requires at least one admin user to be authenticated with with Blackbaud ID, has one of the following roles ('Academic Group Manager', 'Schedule Manager', or 'Platform Manager'), and and the SKY API Data Sync role.** To import Advisory data, you must also have the role of Advisory Group Manager.
  2. Click Authorize. You are now set up!
  3. Select your event, Import Type, Event, and Term, Import

There are 3 different import options.  

To import Academic data for for Parent Teacher Conferences, you would do an an Academic Academic data import.

  1. Select the import type of of PTA event.
  2. Select a specific event to import the class and enrollment data to.
  3. Select Select Academics Academics from the Offering type.
  4. Select a specific Term ID.

To import Advisory data  for Advisory Advisory-only conferences, you would do an Advisory data import.        

NOTE: If you remove teacher/class/student data in pickAtime, please be aware that the next time you do a data transport into your event from Blackbaud, the data will be added back in. We suggest that you change the class slot type to 'hidden' instead of completely deleting unwanted classes. This way, classes would not get reimported during subsequent manual imports or auto-sync.

To import parent data for an Admission  event, you would do an Admissions import.  

This import offers a Parent Type selector, allowing Admin to select either the Parent of Incoming or Parent of Candidate or both.

NOTE: The  Admission  import will include contact records with roles:  Parent of Candidate;  Parent of Incoming Student.

NOTE: Contacts imported via admission import do not have the Resource Board on their end.

IMPORTANT NOTE: If your school does not have Academic data with Blackbaud, you will want to do an import of a teacher file, a class file, and an enrollment file. To do this, you will need to toggle off the Blackbaud SKY API importer. Go to the Global Setup / Business Setup  page,  Single Sign On section, and uncheck the the Use SKY API Importer  option.  

Then, create and import your data files.

View Your Data

Once you have imported your data, you should go to the Class Class Editor  page to confirm that your data is correct.

  1. From the the Admin UI UI on the the Events Preview page,  select your event from the list and click on the on the   button.
  2. Select the the Class Editor Editor tab. This tab will display your list of teachers. If you select a teacher's name from the left-hand side, then you will see the list of classes for the teacher. See the the Modifying Teacher or Room Data  section of the manual to add or remove teachers.  Clicking on a class will bring up the list of students in that class.  

NOTE: If you would like to view the data in class order, check the box on the far right-hand side, "show only classes." See the the Moving a Class  section to move a class and see the the Modifying Enrollment Data  section to add or remove students from classes.

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