Skip to main content

Export your Data

Export Your Data

In the Admin UI, select Importer from the sidebar.

Step 1: Authenticate with Blackbaud

  1. Click Sign in to Blackbaud.
  2. Click Authorize.

⚠️ Requirements: At least one admin must be authenticated with a Blackbaud ID, hold one of the following roles — Academic Group Manager, Schedule Manager, or Platform Manager — and have the SKY API Data Sync role. Importing Advisory data additionally requires the Advisory Group Manager role.

Step 2: Run the Import

Select your Import Type, Event, and Term, then click Import.

There are 3 import types, depending on what data you need:

Option A: Academic Import (Parent-Teacher Conferences)

Use this to import class and enrollment data for standard PTA conferences.

  1. Select Import Type: PTA Event.
  2. Select the specific event to import data into.
  3. Select Academics as the Offering Type.
  4. Select the specific Term ID.

⚠️ Important: If you remove teacher/class/student data manually in pickAtime, it will be re-added on your next Blackbaud data sync. Instead of deleting unwanted classes, set their slot type to "Hidden" — hidden classes are skipped during future imports/auto-syncs.

Option B: Advisory Import (Advisory-Only Conferences)

Use this to import data for advisory-only conferences. Requires the Advisory Group Manager role (see authentication requirements above).

Option C: Admissions Import (Admission Events)

Use this to import parent data for admissions events.

  • Includes a Parent Type selector — choose Parent of Incoming, Parent of Candidate, or both.
  • Imported contacts will have the role Parent of Candidate or Parent of Incoming Student.

Note: Contacts imported via Admissions import do not have access to the Resource Board.

If Your School Doesn't Use Blackbaud Academic Data

If your school doesn't track Academic data in Blackbaud, you'll need to import your Teacher, Class, and Enrollment files manually instead:

  1. Go to Global Setup / Business / Single Sign On.
  2. Uncheck "Use SKY API Importer."
  3. Create and import your data files as you normally would.

Viewing Your Imported Data

  1. From Events Preview, select your event and click Go To Event.
  2. Select Class Editor to see your teacher list. Select a teacher to see their classes; select a class to see enrolled students.

See Modifying Teacher or Room Data to add/remove teachers, Moving a Class to reassign a class, and Modifying Enrollment Data to add/remove students from a class.

To view data organized by class instead: Check "Show Only Classes" (far right).

Back to top