Divorced Parents

ThereDefault isbehavior: PTA scheduling enforces a one appointment per teacher per class rule for Parent Teacher Conference Scheduling. The scheduling system will make sure that the appointments regarding a student will not violate the one appointment per teacher per class rule.student. This means that two parents can split up theconference interviewduty process.— Oneone can log in and book appointments forwith half the teachers, and the other can logbook in and bookwith the appointmentsremaining half — while the system still ensures no teacher gets double-booked for the othersame halfchild ofand class.

If divorced parents would prefer separate appointments: Sometimes both parents need their own, separate appointment with the teachers.same Again,teacher for the same class — which the standard one-appointment rule doesn't allow.

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The Solution: Clone Student

To allow two separate appointments with the same teacher, you'll create a second record for the student so the system makestreats surethem that each teacher only has one conference about each child once per class.

Divorced parents are handled differently because theas two parentsdistinct need to violate the rules. The teacher will need to talk about the child's performance in each class at least twice, once for each divorced parent.children.

To

accommodate divorced parents, you will need to create another child. In the Admin UI, go to Contacts and search for the studentstudent. in the Contacts tab, selectSelect the student, and then selectclick the Clone Student. button.

TheThis Clone Student feature will createcreates a secondduplicate childstudent record, with an asterisk (*) appended to the original StudentIDStudent ID.

You

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will

Linking thenthe Cloned Record to the Second Parent

You'll be prompted to associate the Clonedcloned Studentrecord with one of the parentsexisting parents.

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Since pickAtime now treats the two records as separate children, each parent can book independently with the same teacher without conflict.

Note: Some schools maintain a standing list of thefamilies student.who

use

ByClone creatingStudent aevery secondyear, child,while theothers systemhandle canit maintain the one appointment per teacher per class rule, because,case-by-case as farrequests ascome pickAtime is concerned, there are two separate children.in.

Note that the import from Blackbaud will bring in each student associated with both parents, regardless of whether you have cloned the student in the past.