STEP TWO: Add or Import Teachers

There are two ways to populate your teacher roster: add them manually, or import a Teacher file.
Option A: Manually Add Teachers
Go to Event Management / Appointments.
Copy teachers from a previous event
Select the Teachers drop-down.
Select Copy Teachers.
Once copied, you can safely delete the old event.
Add teachers one by one
To add an existing contact as a teacher:
Select Add Teacher from the Teachers drop-down.
In the Select Person dialog, search for the teacher's name.
Select the correct name, confirm the details on the right, then click Select.
To add a brand-new teacher:
In the Select Person dialog, enter the teacher's Last Name, First Name, and Email on the left.
Click Add New, then click OK.
Repeat until all teachers are added — each will appear in your teacher list on the right.
Option B: Import a Teacher File
Step 1: Create the File
Field
Description
TeacherID
Unique identifier for the teacher (key field)
First
Teacher's first name
Last
Teacher's last name
Email
Teacher's email (must be unique; one address only)
Room
Where the teacher will be during conferences — useful for room-based reporting
Example:
TeacherID
First
Last
Email
Room
234
Angela
Frank
a@school.com
106
225
Bobby
Smith
b@school.com
Library
File must be tab-delimited (
.txt from Excel, 
.tsv from Google Sheets), with column headers matching exactly (no spaces) in the first row.
Optional columns:
Column
Purpose
Password
Sets an initial password (min. 6 characters). If omitted, the teacher creates their own at first login. (Once a teacher sets their own password, future imports won't override it — use the Reset Admin Password button under Global Setup / Contacts Setup to reset instead.)
Virtual Room
Online meeting link, if manually generating your own (not needed if using pickAtime's built-in meeting integration)
AccessLevel
Sets admin access. 
3 = Resource Administrator (can block their own schedule). Default is Appointment Viewer.
GroupName
Categorizes teachers (e.g., "Middle School," "Science") — useful for creating different slot durations per group, or displaying teachers grouped on the scheduler
Action
Set to 
delete to remove a previously imported row. Defaults to 
update if omitted.
Step 2: Import Your File
Log into pickAtime and click Importer.
Set Data Type to School.
Select your event from the Event pull-down.
Set File Type to Teachers.
Click Browse, select your file, and click Import.
If you left out some teachers, you can simply import a follow-up file containing just the missing rows.
Error Messages on Import
"Found contact with teacherid of ABC and a different contact with the email of [email]"
This means your import row has TeacherID 
ABC + a specific email, but the Admin UI already has two separate existing contacts — one matching the TeacherID, one matching the email — and the system can't tell which one to update.
Example:
Your import file:
TeacherID
Email
ABC
betsy@noemail.com
Existing Admin UI contacts:
TeacherID
Email
ABC
annie@noemail.com
DEF
betsy@noemail.com
How matching works: The import looks for a matching TeacherID or a matching email. If it finds one match, it updates the rest of that contact's info. If it finds both a TeacherID match and a separate email match — pointing to two different contacts — it can't determine which one you intended to update, so it flags this error instead.
Fix: In the Admin UI, search for the contact with the flagged email. If that contact has a different (likely outdated) TeacherID than your file, delete it, then re-import your teacher file.
Viewing Your Imported Data
Go to the Appointments page and confirm your teacher list (right-hand side) is correct.