# STEP ONE: Setup Event

#### <span class="rvts0"><span class="rvts31">Create Your Event</span></span>

<span class="rvts20">When you first log in to your account from the pickAtime home page, you will be in the Admin tool and on the </span><span class="rvts21">Event Reporting</span><span class="rvts20"> page. </span>

1. <span class="rvts20">Select the </span>[**<span class="rvts30">Events/Preview</span>**](https://help.pickatime.com/books/additional-event-features/page/events-preview-page)<span class="rvts21"> </span><span class="rvts20">button on the pickAdminUI sidebar (left side). </span>
2. <span class="rvts20">Click on the green Add button.</span>
3. <span class="rvts20">Enter in a name for your event, for example, "Fall 2026 Conferences."</span>
4. <span class="rvts20">Select type of </span>**<span class="rvts21">Simple</span><span class="rvts20"> </span><span class="rvts21">PTA</span>**
5. <span class="rvts20">If you have previously used pickAtime, you will then have a pull down where you can select a template from one of your previous events. The template will determine the starting settings (from the UI Setup, Notification Setup, and CUI Messages pages) for your event.</span>
6. <span class="rvts20">Select the event time zone.</span>
7. <span class="rvts20">Optionally, you can add the Date and Location for your event.</span>

<span class="rvts20">You will then see a row listed for your event. The date and location column can be left blank. They are used to differentiate the different events when more than one event is available. The date field is simply a label. If your conference has multiple dates, you can list all dates in this column, or you can leave it blank.</span>

<span class="rvts20">For any event, you can also use the Event Details box on the screen to fill in any event-specific information that you may want to use in the display of your scheduler or in your emails for this event. Any text that you add in the Event Details box will be available as a macro field that you can use in your CUI Messages or in your Notification Setup. The macro for the Event Details is $(E\_DESCRIPTION).</span>

<span class="rvts20">If you've used the system before and you will be importing new data, you can now delete the previous event(s). To delete an event click on the button. Doing so after you have created the new event will allow you to use your previous conference event as a template for your new conference event. Please also confirm that your new event is of type Simple PTA.</span>

<p class="callout success"><span class="rvts33">If you have multiple dates for your Parent‐Teacher Conferences, you do not need to create multiple events. Any event can have any number of dates on it.</span></p>

**<span class="rvts21">Deleting your Contacts</span>**

<span class="rvts20">To remove all contacts (parents, teachers, and students) from your account, go into the </span><span class="rvts21">**Global Setup / Contacts Setup** </span><span class="rvts20">tab. At the bottom of the page, you will see a button </span>**<span class="rvts21">Remove all customers</span>**<span class="rvts20">. This will remove all contacts from the database. Selecting this button will bring up a pull‐down where you will have the option of deleting your contacts by administrative access level. You would use this button if you would like to remove all previous login information from your parents. Note, that this will not remove any contact with full-powered Administrative access. Also, it will not remove any parent who has logged in during the previous month.</span>