# Administrator Access You can upgrade any existing contact to an administrative role or create a new administrator from scratch. #### **Assigning Access to an Existing Contact** 1. Navigate to the [**Contacts** ](https://help.pickatime.com/books/roster-management-guide/page/manage-contacts)tab. 2. Search for the contact by name and select them from the list. 3. Use the **Admin Level** dropdown menu to select the appropriate permission level. #### **Adding a New Administrator** 1. Click the green **Add** button in the **Contacts** section. 2. Select **Admin...** from the options. 3. Fill in the required contact information. 4. Set the **Admin Level** using the dropdown menu.

**Note:** New administrators will be prompted to create their own password the first time they log in.

--- ### **Administrative Permission Levels** Each level provides a different degree of control over the account:
##### **Admin Level** ##### **Capabilities**
**Appointment Viewer**Can log in to the Admin UI and view reports/schedules but cannot make any changes.
**Appointment Maker**Can book appointments from the Admin UI but cannot change the setup or modify time slots.
**Resource Administrator**Can make/cancel appointments and add/remove slots for specific assigned resources (e.g., specific teachers).
**Event Administrator**Acts as a full-power administrator for one or more specific events.
**Administrator**Full-power access to the entire account and all settings.
--- ### **Configuring Access Restrictions** For most roles, you must specify exactly which teachers or events the user is allowed to manage. All administrative levels include the ability to view reports. #### **Assigning Teacher (Resource) Access** For **Appointment Viewers**, **Appointment Makers**, and **Resource Administrators**, you must define their specific scope: - Go to the **Vendor Access** tab. - Use the **Resource Access** block to select the specific teachers or resources this contact can manage. #### **Assigning Event Access** For **Event Administrators**, you must specify which events they can oversee: - Go to the **Vendor Access** tab. - Use the **Event Access** block (located in the lower right-hand table) to grant access to the appropriate events. #### **To update multiple Admins** To update groups of Admins to higher (or lower) levels, go to [**Global Setup/Contacts**](https://help.pickatime.com/books/additional-event-features/page/global-setup-contacts-setup) and under Advanced Options / Additionally select the Modify Admin Level button. [![image.png](https://help.pickatime.com/uploads/images/gallery/2026-05/scaled-1680-/ta3image.png)](https://help.pickatime.com/uploads/images/gallery/2026-05/ta3image.png)