# Reports When you log into pickAtime, you'll land on the **Event Reports** page by default. Reports fall into two categories: **Event-Specific** and **Account-Specific**. --- ### Event-Specific Reports Select your event from the **Event** pull-down. If your event's dates have already passed, enter a **From/To** date range to pull historical data — otherwise, this is optional.
ReportWhat it shows
**Teachers' Schedule**Appointment schedule per teacher. Supports filtering by teacher, plus "Show All Slots" to see every slot (booked or not). Can be emailed to all teachers or one individual.
**Teachers' Appts**Number of appointments scheduled per teacher
**Teachers' Slots**Number of available vs. total slots per teacher
**Teacher By Rooms**Sorted list of appointments by room — includes room, teacher, time, student, and parent. Supports "print one per page" for a page break per room.
**Parents' Schedule**Sorted appointment list per parent. Filterable by individual parent; can be emailed to all or one parent. *Can be sent directly to parents.*
**Students' Schedule**Sorted appointment list per student. Filterable by individual student. *Can be sent directly to students.*
**Number of Parents and Students**Count of parents/students with appointments, sorted by date for multi-day events
**Appointment Histogram**Number of appointments by date and time
**Appointment Count by Parent**List of parents and how many appointments each has made
**Appointment Count by Student**List of students with booked appointments
**Students Without Any Scheduled Appointments**Students whose parents haven't booked any appointments. *Can be sent to parents.*
**Students Without Any Scheduled Appointments by Class**Per-class gaps — e.g., a student enrolled in 7 classes with only 5 booked will show the 2 missing. *Can be sent to parents.*
**All Teacher/Team Appointments**Like Teachers' Schedule, but for teachers on a team, shows a combined master schedule of both individual and team appointments
**Class Rosters**Class roster per teacher/class
**Appointments by Date/Time**All appointments listed chronologically
**Display Only Empty (Not Blocked) Slots**List of open, unblocked slots per teacher
**Additional Report Fields:** Most reports support adding extra columns via links like *"Student's Contact Fields,"* *"Parent's Contact Fields,"* and *"Appointment Fields"* — useful for pulling in details like email addresses or Student IDs. --- ### Managing Reports Every report supports the following options:
ActionDescription
**Format**Print, export to XML, or export to tab-delimited (Excel-compatible)
**Email Report**Send the report to yourself or others
**Save Report Settings**Saves customizations (e.g., added fields) so they persist next time you run the report
**Schedule Report Delivery**Set a date range, time of day, and frequency for automated email delivery
--- ### Account-Specific Reports Toggle to **Account Reports** mode to view data across your **entire vendor account** (all events).
ReportWhat it shows
**Settings**Your account's auto-generated scheduler URL
**Account – Invoices and Payments**Account balance, invoice history, and payment history. Click an invoice # to view it and pay by credit card.
**Problem Appointments**Appointments placed "on hold" — e.g., when a slot with an existing appointment is deleted, the appointment isn't deleted but flagged here for review
**Appointments from All Events**All appointments across every event on your account
**Contacts Without Appointments**Contacts who've logged in but never booked an appointment
**List of Administrators**Admin emails and access levels. For teachers (auto-assigned Appointment Viewer access), this also shows which resources/teachers they can access. Click **Additional Fields → Last Logged In** to see last login dates.
**% Full**Percentage of booked vs. available slots, across multiple events
**Cancelled Appointments**All cancelled appointments, with cancellation date/time and who cancelled
**Appointment Counts for All Events**Total appointment counts across every event
**Resource Mapping**Shows all resources and their associated contacts/teachers — useful for verifying Team assignments
**Parents Without Students**Parents not linked to any student
**Students Without Parents**Students not linked to any parent
**Parent-Student Relationship**Table of all parent-student associations
**Scheduled Report Delivery**Overview of your automated report deliveries — recipients, frequency, last sent date. Delete entries here to cancel a scheduled delivery.
**Appointments Summary by Contacts**Appointments booked by specific contact(s), across all events on the account