# Classes ### **Classes** ##### **I’d like to hide some classes on my account so parents can not book those classes** If there are classes where you do not want parents to book appointments, you have two options: delete the class or set it to Hidden. 1. Go to the **Class Editor** page. 2. Select the teacher. 3. From the teacher’s class list, select the class. 4. On the right-hand side, toggle the Type column from Shown to Hidden. This will prevent the class from appearing in the parent scheduler. Alternatively, you can delete the class. Just be careful not to remove the wrong one—if that happens, you’ll need to re-import your data. ### **Class Scheduling Changes ** ##### **How do I add a new teacher without importing again? ** In the Admin UI, select the Class Editor tab. Then select the Add Teacher/Team -> Add Teacher tab. A dialog box called Select Person will pop up. Enter in the Last name, First name, and Email of your teacher and then press the Add Contact button. Then press the Ok button. You will then see the new teacher's name listed in your Teacher list in the Class Editor. See also the Modifying Teacher or Room Data section. ##### **How do I move a class from one teacher to another? ** In the Admin UI, select the **Class Editor** tab. Select the Teacher from the list on the left. Select the Class to be moved. Select the Move class button. Select the teacher's name that the class should be moved to ##### **How do I add a new student to a class? ** In the **Admin UI**, select the **Class Editor** tab Click on a teacher, and then click on the Class If your student has already been added to your account, then type in the student name in the empty box on the far right-hand side and press enter If your student has not been added to your account, select the **Enroll Student** icon () above the roster of students. This will bring up a dialog box labeled Select Person. Select the Show Full Dialog button. Select the **Add Contact** button and enter in the student information in the right-hand side where you see the <not entered> fields and press the Ok button. This will add the student to the class. The student will also be added as a contact on your account. See also the **Modifying Enrollment Data** section. We've opened up our scheduler, but are missing some classes. If you have not made any manual changes to the classes and enrollment within the Admin UI, you can simply import updated class and enrollment files. A new import will not replace what was previously imported, but it will add in any new class and enrollment data. If you have made manual changes in the Admin UI (i.e., changing teachers, moving kids from one class to another), then you will want to import a class file with ONLY the missing class(es) and an enrollment file with ONLY the missing enrollment. These options will not disturb any appointments that have already been made. ##### **We've opened up our scheduler, but are missing some classes.** If you have not made any manual changes to the classes and enrollment within the Admin UI, you can simply import updated class and enrollment files. A new import will not replace what was previously imported, but it will add in any new class and enrollment data. If you have made manual changes in the Admin UI (i.e., changing teachers, moving kids from one class to another), then you will want to import a class file with ONLY the missing class(es) and an enrollment file with ONLY the missing enrollment. These options will not disturb any appointments that have already been made. ##### **We have a couple of administrators that we would like to show up on each parent's scheduler for booking. Can we do this? Do we need to create a class and enroll all the students in that class? ** Yes, you would need to do the following: 1. Make sure the Administrator/Counselor/Teacher is listed in the Contacts section of your account. If not, then manually add the new contact, making sure there is a TeacherID listed for the contact. 2. Then create a Class File and either import it or manually add the class on the Class Editor page. 3. Create an enrollment file, listing the studentID for each student in the school and assigned to the newly created class. 4. Import your class file (if you have not manually added the class) and import your enrollment file. Your parents will see that the administrator and class are available for booking. See also here for more related information: [Adding a class for counselors](https://help.pickatime.com/books/additional-event-features/page/adding-counselors-or-other-non-teachers-to-your-event).