# Classes

### **<span class="rvts0"><span class="rvts74">Classes</span></span>**

##### **How do I hide a class so parents can't book it?**

You have two options:

**Option 1: Set the class to Hidden (recommended)**

1. Go to the **Class Editor** page.
2. Select the teacher.
3. Select the class from the teacher's class list.
4. On the right-hand side, toggle the **Type** column from **Shown** to **Hidden**.

This removes the class from the parent scheduler without deleting any data.

**Option 2: Delete the class** This permanently removes the class. Be careful to select the correct one — if you delete the wrong class, you'll need to re-import your data.

### **<span class="rvts0"><span class="rvts74">Class Scheduling Changes </span></span>**

##### **How do I add a new teacher without re-importing?**

1. In the Admin UI, go to **Class Editor**.
2. Select **Add Teacher/Team → Add Teacher**.
3. In the **Select Person** dialog, enter the teacher's Last name, First name, and Email.
4. Click **Add Contact**, then click **OK**.

The new teacher will now appear in your Teacher list on the Class Editor page. (See also: [*Modifying Teacher or Room Data*](https://help.pickatime.com/books/pta-management-guide/page/modifying-teacher-or-room-data).)

##### **How do I move a class from one teacher to another?**

1. In the Admin UI, go to **Class Editor**.
2. Select the current teacher from the list on the left.
3. Select the class to be moved.
4. Click **Move Class**.
5. Select the teacher the class should be moved to.

##### **How do I add a new student to a class?**

1. In the Admin UI, go to **Class Editor**.
2. Select the teacher, then select the class.

**If the student is already on your account:** Type the student's name into the empty box on the far right of the roster and press Enter.

**If the student is not yet on your account:**

1. Click the **Enroll Student** icon above the class roster.
2. In the **Select Person** dialog, click **Show Full Dialog**.
3. Click **Add Contact**, fill in the student's information in the `<not entered>` fields, and click **OK**.

This adds the student to both the class and your account contacts. (See also: [*Modifying Enrollment Data*](https://help.pickatime.com/books/pta-management-guide/page/modifying-enrollment-data).)

##### **The scheduler is open, but some classes are missing. What do I do?**

**If you haven't made manual changes** to classes/enrollment in the Admin UI: Simply re-import your updated class and enrollment files. New imports add missing data without overwriting what's already there.

**If you have made manual changes** (e.g., reassigning teachers, moving students between classes): Import a class file containing *only* the missing class(es), and an enrollment file containing *only* the missing enrollment.

In either case, existing appointments will not be affected.

##### **Can we add administrators to the parent scheduler so all students can book with them?**

Yes. Since administrators aren't tied to a specific roster, you'll need to create a class for them and enroll the whole school:

1. **Add the contact** — Confirm the Administrator/Counselor/Teacher is listed under Contacts. If not, add them manually, making sure a **TeacherID** is assigned.
2. **Create a class** — Either build a class file and import it, or add the class manually via Class Editor.
3. **Create an enrollment file** — List the StudentID for every student in the school, assigned to this new class.
4. **Import** — Import the class file (if not added manually) and the enrollment file.

Once complete, the administrator and their class will appear as bookable on parents' schedulers.

*See also: [Adding a class for counselors](https://help.pickatime.com/books/additional-event-features/page/adding-counselors-or-other-non-teachers-to-your-event).*