Creating Virtual, In-Person, and Choice Appointments

pickAtime makes it easy to offer virtual Parent-Teacher Conferences using your preferred online meeting platform. You can offer parents a choice between In-Person and Virtual meetings, or set all appointments to one type — and you can mix appointment types within a single event, across different teachers or different times of day. 
 
 Enabling Appointment Type Selection 
 By default, the appointment type drop-down is hidden in the Slot Generator and Slot Updater . To enable it: 
 
 Go to Settings / Vendor UI Setup . 
 Under Slot Generator , check "Show the 'Appointment Type' drop-down." 
 
 Once enabled, you can set each slot to Virtual , In-Person , or Choice (parent selects) directly within the Slot Generator/Updater. 
 
 Setting Up Virtual Meetings 
 You have two options for providing virtual meeting links: 
 
 Option 1: Automatic Integration (Zoom, Microsoft Teams, or Google Meet) 
 pickAtime integrates directly with Zoom , Microsoft Teams , and Google Meet to automatically generate a unique meeting link for each appointment. 
 
 A unique link is created per scheduled appointment. 
 The link is automatically included in the parent's confirmation email. 
 Works for both Virtual and In-Person or Virtual (Choice) appointment types. 
 
 
 There is no additional cost for using Zoom, Microsoft Teams, or Google Meet with pickAtime. 
 
 Setup steps (same for all three providers): 
 
 Go to Settings / UI Setup / Show Advanced Settings . 
 Under Online Meeting Provider , select your provider ( Zoom , Google Meet , or Microsoft Teams ). 
 Create and publish your event as usual. 
 
 Each booking will automatically include a unique meeting link in the confirmation email. 
 Provider-specific prerequisites: 
 
 
 
 
 Provider 
 Prerequisite 
 
 
 
 
 Google Meet 
 Google Sync must be set up first — see Google Calendar Integration 
 
 
 Zoom 
 See the Zoom Integration guide 
 
 
 Microsoft Teams 
 Microsoft Teams must be set up first — see Microsoft Calendar Integration 
 
 
 
 
 
 Option 2: Custom Meeting Links Per Teacher 
 Use any meeting platform (Zoom, Google Meet, Teams, Webex, etc.) by manually assigning a link to each teacher. 
 
 Create your event as usual. 
 Go to the Appointments page. 
 For each teacher, enter their personal meeting link in the Virtual Room field. 
 Go to Settings / UI Setup / Scheduler Display and uncheck "Display Rooms" — this prevents long meeting URLs from cluttering the parent-facing scheduler. 
 
 
 We recommend also enabling "Replace the Email Body with the Printable Schedule of Appointments" under Settings / Notification Setup , so parents receive a clean table of appointments that includes their meeting link.