# Export your Data

In the Admin UI, select **Importer** from the sidebar.

#### **Step 1: Authenticate with Blackbaud**

1. Click **Sign in to Blackbaud**.
2. Click **Authorize**.

<p class="callout info">⚠️ **Requirements:** At least one admin must be authenticated with a Blackbaud ID, hold one of the following roles — **Academic Group Manager**, **Schedule Manager**, or **Platform Manager** — and have the **SKY API Data Sync** role. Importing **Advisory** data additionally requires the **Advisory Group Manager** role.</p>

#### **Step 2: Run the Import**

Select your **Import Type**, **Event**, and **Term**, then click **Import**.

There are **3 import types**, depending on what data you need:

##### **Option A: Academic Import (Parent-Teacher Conferences)**

Use this to import class and enrollment data for standard PTA conferences.

1. Select Import Type: **PTA Event**.
2. Select the specific **event** to import data into.
3. Select **Academics** as the Offering Type.
4. Select the specific **Term ID**.

<p class="callout success">⚠️ **Important:** If you remove teacher/class/student data manually in pickAtime, it **will be re-added** on your next Blackbaud data sync. Instead of deleting unwanted classes, set their slot type to **"Hidden"** — hidden classes are skipped during future imports/auto-syncs.</p>

##### **Option B: Advisory Import (Advisory-Only Conferences)**

Use this to import data for advisory-only conferences. Requires the **Advisory Group Manager** role (see authentication requirements above).

##### **Option C: Admissions Import (Admission Events)**

Use this to import parent data for admissions events.

- Includes a **Parent Type** selector — choose **Parent of Incoming**, **Parent of Candidate**, or both.
- Imported contacts will have the role **Parent of Candidate** or **Parent of Incoming Student**.

<p class="callout info">**Note:** Contacts imported via Admissions import do **not** have access to the Resource Board.</p>

#### **If Your School Doesn't Use Blackbaud Academic Data**

If your school doesn't track Academic data in Blackbaud, you'll need to import your **Teacher**, **Class**, and **Enrollment** files manually instead:

1. Go to **Global Setup / Business / Single Sign On**.
2. Uncheck **"Use SKY API, Importer."**
3. [Create and import your data files](https://help.pickatime.com/books/pta-setup-guide/page/step-two-import-data-files) as you normally would.

### **Viewing Your Imported Data**

1. From **Events Preview**, select your event and click **Go To Event**.
2. Select **Class Editor** to see your teacher list. Select a teacher to see their classes; select a class to see enrolled students.

<p class="callout success">See **Modifying Teacher or Room Data** to add/remove teachers, **Moving a Class** to reassign a class, and **Modifying Enrollment Data** to add/remove students from a class.</p>

**To view data organized by class instead:** Check **"Show Only Classes"** (far right).