# Adding Counselors or other non Teachers to your event **Q**: *Our counselors don't have specific student groups assigned in Blackbaud. Can we mass-import a custom list of "counselors” (teachers),* *as well as class-teacher and class-student associations, into pickAtime?* --- Yes, you can achieve this by using the pickAtime Importer to bypass the standard Blackbaud SKY API sync. This allows you to manually define counselor-student relationships. #### **Step 1: Adjust Your Settings** To allow manual imports while using Blackbaud, you must first disable the automated sync: - Navigate to Global Setup / Business. - In the Single Sign On section, uncheck the box labeled "Use SKY API, Importer.". #### **Step 2: Prepare Your Data Files** You will need to create and import three Tab-delimited text file (\*.txt or \*.tsv):
**File Type** **Requirement** **Key Instruction**
[Teacher file](https://pickatime.com/help/TeacherFile.html) List of Counselors Use their BlackbaudID as the TeacherID.
[Class file](https://pickatime.com/help/ClassFile.html) "Counselor Classes" Create a unique ClassID (e.g., smith\_counselor) and ClassName (e.g. Counselor John Smith) for each counselor.
[Enrollment file](https://pickatime.com/help/EnrollmentFile.html) Student Rosters Use the ClassID from Step 2 and the StudentID from Blackbaud to link them.
#### **Step 3: Run the Import** 1. Go to the Importer page. 2. Set Data Type to "School". 3. Select your specific event from the Event dropdown. 4. Upload the files one by one in this order: Teacher → Class → Enrollment. 5. Click Select File and Import for each. #### **Step 4: Verification** Once the imports are complete, open your event in the Admin UI and navigate to the Class Editor. Here, you can verify that the counselors are correctly linked to their assigned students. --- Note: Because you are unchecking the "Use SKY API Importer" box, ensure that any other automated data syncs you rely on won't be negatively impacted during this manual process. Once you complete the import of the data files, you can activate the ‘Use SKY API Importer’ again.