Directing Parents to a Predetermined Event

You can route parents directly to a specific event — for example, showing Grade 9 parents only the  Grade 9 Counseling event, and Grade 10 parents only the Grade 10 Counseling event. 
 This works by importing a parent file that links each parent to one (or more) EventID(s) . When that parent logs in, they'll only see the event(s) they've been assigned. 
 
 Step 1: Create the Parent File 
 Your parent file must include the following columns: 
 
 
 
 
 Field 
 Description 
 
 
 
 
 ParentID 
 Unique identifier for the parent 
 
 
 First 
 Parent's first name 
 
 
 Last 
 Parent's last name 
 
 
 Email 
 Parent's email address (one only) 
 
 
 EventID 
 The event(s) this parent should have access to 
 
 
 
 
 Finding your EventID(s): Go to Reports / Account Reports / Settings . This report lists the unique EventID for each event on your account. 
 For multiple events per parent: Separate EventIDs with a semicolon, no spaces — e.g., 28972x;28973x . Parents with multiple EventIDs will see a drop-down letting them toggle between their assigned events. 
 Example file: 
 
 
 
 
 ParentID 
 First 
 Last 
 Email 
 EventID 
 
 
 
 
 29786 
 Sally 
 Jones 
 sj@school.com 
 28972x 
 
 
 27856 
 Bob 
 Williamson 
 bw@school.com 
 28973x 
 
 
 
 
 
 Step 2: Import the File 
 
 Go to the Importer option in the left-hand dashboard. 
 Set Data Type to "School." 
 Select your event from the Event drop-down. 
 Set File Type to "Parents (optional)." 
 Click Select File , choose your parent file, and click Open . 
 Click Import . 
 
 
 Result 
 Once imported, parents will be automatically directed to the correct event(s) when they log in. 
 
 Need help with this setup? Email support@pickatime.com .