# Adding Counselors or other non-Teachers to your event #### Adding Counselors or Other Non-Teachers to Your Event **Q: Our counselors don't have specific classes with students. Can we mass-import a custom list of "counselors" (as teachers), along with counselor-student associations?** Yes — use the pickAtime Importer to define these relationships manually, even though counselors don't map to traditional classes. --- #### Step 1: Prepare Your Data Files You'll need three **tab-delimited text files** (`.txt` or `.tsv`):
FilePurposeKey Instructions
**Teacher file**List of counselorsUse existing staff IDs as the **TeacherID**. If counselors don't have one, generate a custom ID — it must be **unique** and **alphanumeric only**.
**Class file**"Counselor classes"Create a unique **ClassID** (e.g., `smith_counselor`) and **ClassName** (e.g., `Counselor John Smith`) for each counselor.
**Enrollment file**Student rostersLink students to counselors using the **ClassID** from the Class file and the **StudentID** from your existing student file.
> **Only a few counselors?** You can skip the Teacher and Class file imports and add them manually instead — see below. --- #### Alternative: Add Counselors Manually (No Import Needed) 1. Go to **Class Editor**. 2. Click **Add Teacher/Team → Add Teacher**. 3. In the dialog, search for and select the counselor, or click **Add** to create a new one. 4. The counselor will now appear on the left side of Class Editor. Select them. 5. Click **Add Class**, and name it something you'll reference in your Enrollment file (e.g., `Counselor Smith`). You can then import just the **Enrollment file** to populate student rosters for these manually created classes. --- #### Step 2: Run the Import 1. Go to the **Importer** page. 2. Set **Data Type** to **"School."** 3. Select your event from the **Event** drop-down. 4. Upload files **in this order**: **Teacher → Class → Enrollment**. 5. For each file, click **Select File**, then **Import**. --- #### Step 3: Verify 1. Open your event in the Admin UI. 2. Go to **Class Editor**. 3. Confirm counselors are correctly linked to their assigned students.